TibaSmart is a fully integrated Hospital Information Management System (HIMS) that simplifies hospital workflows, enhances care quality, and supports growth. With customizable modules, real-time analytics, and enterprise-grade security, TibaSmart is the ideal choice for clinics and hospitals looking to optimize operations and improve patient-centered care.
Streamlines patient registration and enhances the patient flow experience.
Key Highlights:
Rapid registration with customizable data fields and filters.
Powerful search and profile update options. Multiple search criteria from one search bar.
Real-time queue status and wait-time tracking.
Alerts for long wait times and patient movement monitoring.
Value: Reduces wait times and improves patient satisfaction.
Simplifies payment processes and ensures accurate, transparent billing.
Key Highlights:
Centralized and departmental billing options.
Support for cash, mobile money (M-Pesa), Visa, cheques, etc and integretions.
Flexible pricing per insurance, client, or corporate agreements.
Generate receipts, invoices, and statements with ease.
Value: Faster revenue collection and less administrative burden.
Captures vital signs and supports efficient nurse workflows.
Key Highlights:
Entry of vital signs with history view.
Automatic transfer of lab and radiology requests.
Nursing care notes and procedures recording.
Value: Seamless communication between nursing and other departments.
Enables doctors to focus on care with quick, structured clinical tools.
Key Highlights:
Rapid clinical note-taking with auto-fill and templates.
Integrated vital signs, history, and past prescriptions.
Direct order of labs and pharmacy requests.
Value: Enhanced doctor efficiency and thorough patient care.
Handles the entire diagnostic testing cycle efficiently.
Key Highlights:
Configure tests and pre-built templates.
Payment validation for cash clients before processing.
Automatic timestamps and report printing.
Value: Reliable results delivered faster with full audit and traceability.
Simplifies radiology requests, results, and reporting.
Key Highlights:
Integration with PACS and digital imaging tools.
Pre-payment checks and technician tracking.
Automatic report generation with audit trails.
Value: Faster diagnostics and smoother radiology workflows.
Controls dispensing and stock to minimize errors and losses.
Key Highlights:
Prescription validation based on payments or insurance.
Inventory control with expiry and stock alerts on the notification panel.
Automatic price markups and sales of over the counter drugs.
Value: Improved medication safety and stock management.
Efficiently manages admissions, transfers, and discharges.
Key Highlights:
Ward/bed allocation and real-time status.
Seamless transfer of patients across service points.
Auto-billing for bed occupancy and other services.
Value: Optimal utilization of hospital capacity with minimal errors.
Streamlines purchases and payables to suppliers.
Key Highlights:
Purchase order approvals and tracking.
Supplier accounts, invoices, and automated payment reminders.
Email or print LPOs and batch payment options.
Value: Transparent, timely procurement and strong supplier relationships.
Ensures real-time visibility into stock at all levels.
Key Highlights:
Multi-store stock control and movement tracking.
Automatic alerts for low or expiry-prone stock.
Stock-take tools and variance reports.
Value: Avoid stockouts and overstocking with up-to-date insights.
Manages all incoming payments and customer accounts efficiently.
Key Highlights:
Automatic invoice generation for insurance and corporates.
Debtor accounts and credit control tools.
Credit memos and journal voucher processing.
Value: Improve cash flow and debtor management.
Integrates all financial transactions for accurate reporting.
Key Highlights:
Multi-currency transactions and exchange rates.
Daily bank reconciliations and transfers.
Comprehensive financial statements and reports.
Value: Provides accurate financial insight for decision-making.
Tracks assets and automates the entire asset lifecycle.
Key Highlights:
Acquisition, booking, depreciation, and disposals.
Automatic amortization schedules.
Barcode or QR asset tracking.
Value: Simplifies asset control and accounting compliance.
Simplifies all HR and payroll processes.
Key Highlights:
Employee records and leave tracking.
Automatic tax, NSSF, SHA/SHIF, and overtime calculations.
Monthly payroll processing and payslips.
Value: Efficient, compliant Human Resource management with minimal admin work.
Supports real-time communication across departments. social media style notification.
Key Highlights:
Hospital-wide announcements and direct messages.
Staff notifications for updates.
Value: Improve team collaboration and information dissemination.
Generate detailed, accurate reports across all hospital operations.
Key Highlights:
Financial reports (trial balance, P&L, balance sheet).
Clinical & departmental reports.
Export in multiple formats (Excel, PDF, Word).
Value: Data-driven decisions with easy report access anytime.
Our Administration & Security module empowers healthcare facilities with robust, enterprise-grade security and control.
Role-Based User Permissions: Assign fine-grained access privileges for doctors, nurses, accountants, and management staff.
Full Audit Trail: Capture every data change and user action with field-level audit logs.
Central User Directory: Manage unlimited user accounts with unique credentials.
Automatic Backup & Recovery: Scheduled backups and failover for seamless hospital IT operations.
Benefits: Secure your healthcare data while simplifying user and privilege management for compliance with regulations like HIPAA.
The Budgeting module enables your hospital to plan, monitor, and control its financial performance efficiently:
Benefit: Improve financial discipline, prevent overspending, and make proactive decisions to align hospital spending with strategic goals.
Tibasmart Framework ensures you get a modern responsive UI that is mobile friendly. The system automatically adjusts the user interface to fit any screen size including mobile phones and tablets.
TibaSmart multi-language feature ensures users can use the system with their preferred language across multiple departments. Our built in translator ensures interact with the system using the language of their choice. Current supported languages include French, German, Russian, Chinese, English, Italian, Portuguese, Spanish, Arabic, Turkish among others
TibaSmart can be deployed on any operating system including windows, Linux, Mac among others.
Multi currency means TibaSmart can transact using multiple currencies. It enables to define exchange rates and define a base currency for transactions based on which country you are in.
Tibasmart HMIS supports multiple branches from a single instance with each branch operating independently with its own data and configurations
TibaSmart HMIS is a comprehensive, modular, and scalable Hospital Management Information System developed using the latest technology. It is designed to streamline clinical, administrative, financial, and operational processes in healthcare institutions. It leverages enterprise-grade architectural patterns, role-based security, multi-tenancy, and a modern UI/UX stack to deliver robust performance and extensibility.
Call us for a detailed breakdown on these and more features
User Friendly – Intuitive interface, minimal training, Mobile Friendly.
Scalable & Secure – Designed for hospitals of all sizes.
Seamlessly Integrated – Aligns clinical & financial operations.
Real-Time Insights – Support better decisions with actionable data.
